Making minutes of board meetings is an essential, yet overlooked part of board governance. Minutes are important because they document the actions and decisions made at a meeting, whether as a legal document. They also help to enforce the accountability of directors and managers.
For this reason, it is vital that the method of creating minutes is clearly defined. There are many ways to create minutes, however, the most efficient method is to use a program which allows for quick and efficient recording during the board session. This technology can cut down the time required to make minutes and ensure that all information is recorded.
The goal of meeting minutes is to provide an objective and factual report of the meeting, free from expressing opinions or bias. However, this can be challenging when emotions are high or when the board is divided. It https://boardroombox.com/the-real-time-value-of-the-leading-edge-secure-data-room-applications-software-suite-solutions/ is therefore important that the person taking minutes can distinguish their own feelings and observations from those of the other members as they record their observations.
To help with this, Bowie recommends that board secretaries use a uniform format for recording the minutes of meetings. This will help keep the process of taking minutes as smooth as they can so that the board can devote more time discussing issues and answering questions. She is also recommending that any changes to the minutes are documented to ensure that board members verify that they have been updated and reflect current and accurate information.