In the past sharing documents with colleagues was printing out documents or physically distributing them. This was inefficient and caused a lot of errors and miscommunications. The modern alternative is using the file-sharing program that allows employees to upload, download and transfer different kinds of files using the internet or through a network. The top document-sharing programs include features such as version control, central data storage, and real time collaboration. This allows the project manager to distribute information and manage their projects in real time.
Ideally, the top file-sharing tools also allow IT control over content to stop sensitive or insecure data from being shared and to ensure that all users are operating with the latest version of the file. Cloud-based software allows for multiple permissions, which help maintain security and prevent leaks of data.
Version tracking is a vital feature of any document-sharing program and many vendors have incorporated this feature into their systems to aid teams avoid replicating or working on outdated versions. You can find this in platforms that work with the most popular office programs and CAD files, or even videos and photos.
Easy and seamless collaboration is another key feature of the most advanced document sharing programs, and the most user-friendly platforms are those that offer an easy and enjoyable experience from the initial onboarding process to day-to-day use. Look for a user-friendly interface and the ability to search for specific phrases or words in the body and title text, in addition to filtering using upload dates and last modified dates or file type, among other. Platforms should be able to synchronize files from your local computer to the cloud for the greatest efficiency and ease of use.